RFP - Enterprise Resource Planning Software

Through this Request for Proposal (RFP), the City of Faribault (The City) desires to purchase or otherwise acquire rights to use Enterprise Resource Planning (ERP) software that meets the requirements identified.  

In addition, the City requires proposals for professional services necessary to implement the system and train users on the new software. Vendors offering hosted services or software as a service system are encouraged to propose, but hosting services are not required. 

It is the City’s intent to select proposals that best meet the needs of the City for an overall ERP system and utility billing system (collectively referred to as the “ERP System”). The City expects to have one integrated system (either with a single system or integrated systems) that includes functions listed in this RFP; however, the City may select different vendors for each of the scope options defined. Proposers may submit a proposal to one or more scope options.

Find below the full RFP, in addition to a number of attachments that accompany it. 

The Procurement Schedule is as follows:

Procurement Schedule

April 4, 2023

RFP released

April 26, 2023

Pre-proposal question deadline (4:00 PM CDT) for answers to be handed out at the pre-proposal conference 

May 3, 2023

Pre-proposal conference – 11:00 AM (CDT)

Join Zoom Meeting

https://us02web.zoom.us/j/81010325154?pwd=YlF2SWFPZFIwcFZoWUxxU2p4MXdKdz09

Meeting ID: 810 1032 5154

Passcode: 703166

May 15, 2023

Last day to accept questions and requests for clarification on the RFP - 4:00 PM (CDT)

May 22, 2023

Answers to submitted questions provided

June 5, 2023

Proposals due – 3:00 PM (CST)

June 26, 2023

Up to three proposers elevated and notified for software demonstrations

Week of July 10, 17, and 24, 2023

Software demonstrations

August 21, 2023

Elevate and notify semifinalist proposers

Week of September 11 and 18, 2023

Discovery sessions completed (1 day per elevated proposer)

December 2023

Complete contract negotiations and Statement of Work (SOW)

January 2024

Award of contract by City Council

March/April 2024

Implementation Begins

Join Zoom Meeting

https://us02web.zoom.us/j/81010325154?pwd=YlF2SWFPZFIwcFZoWUxxU2p4MXdKdz09

 

Meeting ID: 810 1032 5154

Passcode: 703166